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Office Manager

Rochester, United States

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The Office Manager will manage the day-to-day administrative operations of the company while providing essential support to the accounting team and the Sales team. This role involves handling front office duties and assist with the accounting function, directing calls to proper departments and facilitate efforts in order management.

Education: High school or equivalent (Required)

Experience: Administrative office: 2 years (Required)

Work Location: In-Person, Henrietta, New York

Pay:  $18.75 - $19.25 per hour (40 hours / week)

Office Coordination
Communication & Support
Organization & Process Management


Qualifications

  •  High school/GED diploma, 2+ years’ experience in an administrative office environment.
  •  Proficient with Microsoft Excel, Microsoft Word, Adobe, and Outlook. QuickBooks experience a plus.
  •  Strong prioritization and time management skills.
  •  Strong business acumen with excellent communication, and customer service skills.
  •  Ability to effectively communicate with customers.
  •  Organized, efficient, and results driven.
  •  Ability to create and manage processes. Promoting process improvement.
  •  Strong keyboarding skills.
EVCS is an equal opportunity employer.

Office Administration Duties

  •  Manage daily administrative needs for office staff.
  •  Coordinate and organize corporate and visitor meetings as scheduled
  •  Answer incoming phone calls and direct to the appropriate department.
  •  Order and maintain office supplies and other items as needed.
  •  Keep office areas organized, clean, and presentable.
  •  Coordinate and organize corporate meetings as scheduled.
EVCS is an equal opportunity employer.

Accounting & Sales Support Duties

  •  Assist with filing applications/compliance forms for subscriptions sales.
  •  Create and maintain processes that ensure efficient order flow for subscription and warranty sales.
  •  Facilitate in AR and AP recording and management.
  •  Be a support to the Accounting manager.
  •  Call customers as necessary regarding payments and credit applications
  •  Electronic copies of invoices in QBO
  •  Filing
  •  Be trained on the ArcOS system (internal ERP system) to assist in answering Customers questions regarding their order.
EVCS is an equal opportunity employer.

Why Join Us?


  • Great team of smart people, in a friendly and open culture
  • Growing industry with strong market demand (EV / clean energy)
  • Opportunity to develop sales and technical knowledge
  • Collaborative team environment
  • Real responsibilities and challenges in a fast evolving company

What We Offer

Each employee has a chance to see the impact of his work. You can make a real contribution to the success of the company. 

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Vision insurance
  • Paid time off 

Ready to Join Our Team?

Apply Now!